How to Apply
- The EAPSI applicant is referred to as a “Principal Investigator” (PI) and must first register as an individual researcher on the NSF FastLane system.
- EAPSI proposals are submitted directly to NSF without going through your university. In the EAPSI FastLane application process, as the person submitting the proposal, you are also identified as the Authorized Organizational Representative (AOR).
- All proposal materials must be submitted via FastLane by the deadline. Materials sent via other means to NSF will not be reviewed, considered, or accepted.
- All page limits indicated within the program solicitation include images, figures, graphics, tables, etc. Proposals that do not conform to the requirements will be returned without review.
- In addition to the Program Solicitation, read the Grant Proposal Guide, as it pertains to all NSF Proposals.
How to Apply Guide
For step-by-step instructions, see the: 2012 Application Guide
a. Cover Sheet:
Complete all fields in the cover sheet. Check that your name and address are correct. Select the EAPSI program solicitation from the list shown.
b. Application Form:
- Submit the Application Form. Please enter all information COMPLETELY and CORRECTLY.
- List up to three (3) locations (Australia, China, Japan, Korea, New Zealand, Singapore, or Taiwan) and up to three potential host researchers (one per location) in order of preference.
- Include up to three (3) keywords describing your proposed research area and/or field of study. At least one of the keywords should be selected from Appendix X found in the solicitation.
- Provide a succinct and clear title that indicates to NSF reviewers the specific focus of your proposed research.
- In order of preference, identify the foreign host researcher(s) and institution(s) by name, and provide contact information (including email addresses).
- Indicate your citizenship status (U.S. Citizen or Permanent Resident)
- Applicants are required to obtain an invitation or acceptance (an email is sufficient) from host researcher(s).
- Student-Host correspondence must be placed in the “Supplementary Docs” section, and submitted via FastLane as part of your proposal by the application deadline.
c. Project Summary:
A standard project summary is automatically generated for all EAPSI applications. Do not change this section.
d. Project Description: (not to exceed five (5) single spaced pages with 1″ (2.5 cm) margins)
- Include the title of your research.
- Describe the Intellectual Merit of your proposed research (See Section VI. A. for a complete description of Intellectual Merit).
- Provide a clear description of hypothesis-driven research question(s) to be addressed, research objectives and methodologies. The description should be detailed and specific enough to be evaluated by disciplinary experts, yet able to be understood by a scientifically literate layperson outside your field.
- The proposed research should be achievable within a 6-7 week time frame (8-9 weeks for Japan).
- Describe the Broader Impacts of the proposed research and of your participation in the Summer Institute (Click here for a complete description of Broader Impacts).
- List the specific expertise of your proposed host researcher and capability of the host institution (e.g., facilities, data, equipment access). Describe what benefits derive from working with your host on the proposed research topic/project.
- Describe the expected value of gaining cultural and scientific experience in Australia, China, Japan, Korea, New Zealand, Singapore or Taiwan to your future career.
- Describe your unique qualifications to conduct research in an international setting.
- List the two individuals who will be writing your Letters of Reference. Include their institution, position, and relationship to you. Identify any potential conflicts-of-interest, e.g. personal or family relations
- Project Descriptions that exceed the limit of five (5) single space pages will be returned without review.
- References must be listed separately and uploaded into the References section on FastLane.
e. Biographical Sketch: (not to exceed two single-spaced pages)
- Provide a 2-page biographical sketch that includes your academic background, past research experience, previous international experience, a list of publications (if any) and/or other pertinent information (e.g., awards, skills, and abilities) you consider relevant to determining your overall suitability for receiving an EAPSI fellowship.
- Near the top of the first page, indicate your citizenship status (U.S. citizen or permanent resident), the name and location of the last high school attended, and whether you have previously received an EAPSI fellowship.
- If you are a prior EAPSI Fellow, please indicate the year and location of the Fellowship experience and provide a paragraph on results of your past EAPSI support.
- Use of the template for your Biographical Sketch is strongly recommended.
- The Bio Sketch must be no more than two pages, using Arial, Courier New or Palatino Linotype at a font size of 10 points or larger or Times New Roman at a font size of 11 points or larger, with margins in all directions are at least one inch.
f. Two Letters of Recommendation:
You must have two letters of recommendation from faculty members or other senior individuals qualified to comment on your abilities and potential as an EAPSI Fellow.
- One reference must be from your current research advisor, academic advisor or Department Chair.
- Reference writers must identify and potential conflicts-of-interest (e.g. personal and/or family relationship with the applicant.)
- Do not ask for or include references from proposed foreign host researchers.
- Your recommendation letter writers must submit their letters using FastLane (See “Add/Delete Letter of Recommendation Writers” section in your FastLane application).
- You must list their names in FastLane before your references can submit their letters.
- You are responsible for assuring that your references use FastLane to submit their letters by the application deadline.
- If both letters are not received in FastLane by the deadline, the proposal will be returned without review.
g. Data Management Plan: (not to exceed two single-spaced pages)
Please include a paragraph describing plans for data management and sharing of the products of research. Data Management Plan should describe how the proposal will conform to NSF policy on the dissemination and sharing of research results the types of data, samples, physical collections, software, curriculum materials, and other materials to be produced in the course of the project and may include:
- The standards to be used for data and metadata format and content (where existing standards are absent or deemed inadequate, this should be documented along with any proposed solutions or remedies).
- Policies for access and sharing including provisions for appropriate protection of privacy, confidentiality, security, intellectual property, or other rights or requirements.
- Policies and provisions for re-use, re-distribution, and the production of derivatives; and
- Plans for archiving data, samples, and other research products, and for preservation of access to them.
If your EAPSI experience is intended to be part of your thesis research, we recommend strongly that you consult with your thesis adviser as they may already have Data Management Plan in place.
For further information on Dissemination and Sharing of Research Results, please see AAG Chapter VI.D.4 http://www.nsf.gov/pubs/policydocs/pappguide/nsf11001/aag_6.jsp#VID4
h. Supplementary Documents:
ONLY the following supplementary documents are to be submitted electronically via FastLane as part of the application:
- One-page project synopsis and timeline - specific description of the activity to be undertaken; concise & informative (template available here: http://nsfsi.org/apply/templates-and-forms/)
- Letter of acceptance from potential host researcher(s) indicating their intent to host you during the summer (email is sufficient; template available here: http://nsfsi.org/apply/templates-and-forms/)
- Communication with potential host researchers (email is sufficient). Include all email correspondence with the host discussing the proposed research that confirms mutual commitment to the project
- Undergraduate and graduate transcripts, including the current semester, even if it does not have grades
- Statement of current enrollment in the graduate program (email from department administrator attesting to your current enrollment is sufficient)
- List of current semester courses (a legible screen shot from your university’s Registrar’s website is sufficient)
- Responsible Conduct of Research Statement (template available here: http://nsfsi.org/apply/templates-and-forms/)
- If your proposal involves human subjects, include Institutional Review Board Approval or Exemption
- If your proposal involves vertebrate animals, include the statement on the use of vertebrate animals (template available here: http://nsfsi.org/apply/templates-and-forms/)
For program related questions, please contact the EAPSI Help Desk at:
Telephone: (866) 501-2922
For FastLane related questions, please contact the FastLane Help Desk at:
Telephone: (800) 673-6188
Last Updated: September 22, 2011 11:45 AM