Author: Ivee

Automated School Notification Systems

School Notification Systems

1. CloudReminder

CloudReminder is a low-cost, no startup fee school notification system. Click here to learn more.

As public and private schools, charter schools, and colleges and universities face budget challenges, they are taking a closer, more in-depth look at automated technology solutions that offer an affordable way to streamline processes and reduce costs. One resource that has made the grade is an automated messaging service for schools.

How Schools Can Use Automated Calls

An automated calling system for schools can serve a multitude of purposes. Internally, school messaging systems can be used to send out bulk telephone or text notifications to school administrators, teachers and staff. Externally, a call blast service can quickly and effortlessly get out messages to students and parents.

Here are 10 of the more common usages of automated calling for schools:

  1. As a school emergency notification system to alert school personnel, students and parents about school closures or early release, severe weather alerts, bus transportation changes or delays, important time-sensitive announcements and community emergency alerts that impact the school.
  2. As automated messaging for K through 12 schools for attendance calls to parents, field trip reminders, reminders from teachers about upcoming tests or projects, parent/teacher conference appointment reminders, PTA announcements, report card notices and extracurricular cancellations.
  3. As an automated phone notification for private schools for tuition reminders, school orientation appointment reminders, parent notification of a student’s missed class or assignment, and event notification.
  4. As a school staff notification system to communicate school news, budget talk updates, employment opportunities and meeting reminders with school officials, school system administrators, teachers and staff.
  5. To distribute automated school announcements instead of sending them home with the child or through the mail.
  6. Campus crisis notification to staff and students on college campuses.
  7. As an automated school cancellation notification instead of relying on television or radio.
  8. Automated calling for colleges and universities to send school registration announcements and reminders, new student orientation events, schedule changes, tuition due reminders, alumni events, homecoming and parent weekend announcements, and campus events.
  9. As an automated phone caller for virtual schools or online schools to announce course registration and new program offerings, send administrative notices, or distribute important teacher communications.
  10. As an automated message system for preschools for parent and staff notifications, emergency notifications, facility closures, weekly activities schedule and special events.

Evaluating the Workings of Group Messaging

Considering the various types of automated school notification systems, it’s important for administrators to research and evaluate the system platform, features and costs of automated messaging services. Some factors to consider when evaluating automated mass calling systems are:

User-friendly – The automated phone messaging service should be so easy to use that you can set up your message and designate who should receive it in under five minutes time.

Message Options – An all-encompassing automated school notification system gives you the option of sending your message as a telephone call or text message. The automated school dialer should also enable you to create a message in different languages to accommodate the diverse needs of your school population.

Speedy Message Delivery – With school announcements, time is of the essence in many instances, so an automated calling service for schools should be capable of delivering bulk calls or bulk texts within seconds of them being scheduled.

Contact List Management – Because a school system is far-reaching, a group calling system should give you flexibility in designating multiple users to the school notification service and accommodate the creation of one main contact list, as well as numerous subgroups, so you can target automated messages to certain groups of people.

No Additional Equipment – To minimize expenses, consider a phone calling service for schools that uses cloud computing so there is no need for your school to purchase software or install additional phone lines. Cloud-based automated calling for schools also means schools can compose their messages using a telephone or logging-in to the provider’s website.

Mass Messaging Savings Realized

School messaging systems offer a significant return on investment that traverses several school operations areas. Overall, an automated calling and text messaging service saves schools money and redirects personnel resources. Here’s a brief breakdown of some of those cost and personnel savings.

  • Operating Expenses: A phone broadcast system for schools can save thousands of dollars in operating expenses by allowing schools to automate communications for a wide range of processes, including attendance, lunch card and extracurricular programs.
  • Supply Costs: Using a group phone messaging system school-wide can save hundreds of dollars on supply costs, including paper, printing and postage costs.
  • Resources: Automated calling for public schools, in particular, makes better use of human resources and school office personnel and opens up the option of consolidating resources throughout the entire school system. By implementing an automated telephone tree, it frees up staff to work on other projects and tasks, thus saving on hiring temporary workers or consultants to handle the overload.

As schools focus on ways to rein in the bottom line, an exploration of voice message broadcasting should be high on the list. It gets high marks for providing cost savings, offering better allocation of resources, streamlining processes and enhancing communications among all those involved in the school community.

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