Category Archives: Gmail

How to Advance Your Gmail Search

By far, Gmail is one of the best email providers there is. It offers very vital search commands. With such commands, you can instantly find the messages that have been buried in your mailbox for months or years even. Say for example you have this kind of search: from (Arthur or Mike) has: attachment after: 2011/02/23.

This kind of search will find all mails received in the past year that contains attachments coming from Arthur or Mike. This built-in Gmail feature a more convenient approach rather than scanning each and every email you have for the past year. It’s indeed powerful but unfortunately, it doesn’t work well in all scenarios. You can’t do a wildcard search in your email account for searches like pears*green.

You can’t also search for a phone number added in the message body inside Gmail. Gmail isn’t capable of doing searches that are case-sensitive. But you could still advance your searches. You can make use of regular expressions. Computer geeks usually coin them as regex. Regular expressions are responsible for complicated searches similar to several programming languages. Such tool could be used with Gmail and Google Docs. Here’s how:

Typing your search in a different manner.

Say for example you are searching for an email that contains the string “grey advice”. In that string, it may contain a single or more space between those two words. The words may also have a British or American spelling. Also, the first letter of the two words may be capitalized or not. Thus, the regular expression you should use will be:
[Gg] r (a|e)y\s. * [Aa] dvi (c|s) e

Putting your regular expression in the right place.

You shouldn’t put your Regex in the search box. The search box isn’t capable of reading such expression. You have to open your Google Docs.

Copying your regular expression in Google Docs.

You have to create a sheet in your Google Docs account. This is where you will copy the regular expression. Wait for at least 10-20 seconds. You will see that a Gmail Regex menu pops out in the Google sheet. Click on the Initialize button provided in the menu. Agree to the permissions requested by the program.

Limiting the search.

By default, program will start looking for the message you requested. You could limit the search to a particular label. You could limit the search in your Inbox or Outbox. You just have to put the name of the folder in cell F3.

Beginning the search.

Type the regular expression in cell F4. There’s a “Search Mailbox” option found in the Regex menu. Click on it. The search will commence.

Fetching Gmail Messages for Your Outlook

Just because you have Outlook (Hotmail) doesn’t mean you can’t access the messages you have in Gmail. You can import those emails from Google to Outlook. It is possible by using the POP3 protocol. POP3 protocol is responsible for all importation of messages to Outlook once you’ve enabled POP. Outlook fetches your emails and you could change the settings and let Gmail delete the messages being processed or remain them in your Gmail inbox. However, the latter option could be an inconvenience to you. You might end up occupying much of your Google storage space. Here’s how you can import Gmail messages into Outlook:

  • Open your Gmail settings.
  • Once you’ve accessed your settings, proceed to the Forwarding and POP/IMAP tab. Choose the option which allows you to forward an incoming email. Add the forwarding address. Also, do not forget to activate the POP Download. Choose the option wherein POP is enabled for all mails that arrive. Be sure to enable your POP. Otherwise, the succeeding steps will be useless.

  • Proceed to your Outlook account.
  • Go to Outlook.com. Log in to your account. Locate the Setting icon. It is found in the upper right corner. Once you find it, you’ll see the More Mail Settings option. Opt to send and receive emails from other email accounts. Don’t forget to an Gmail account. This allows you to receive all your messages in a single place.

  • Choose which Gmail account to use.
  • IF you’ve got the typical Gmail account, you just have to add that email account. It’s important that you also include the password of your Google account. This allows you to connect both Outlook and Gmail. Say for example you have Google Apps. You just have to opt for advanced option. Add your complete email address in the fields. For example, you’ve john123@domain.com as your email account. It’s important for you to add your email address and POP3 username. You just have to use the present mail server and set it as pop.gmail.com. It’s a guarantee that the default port is 995.

  • Proceed with the verification.
  • You will undergo a verification process. It usually requires you to add a app-specific password. Once you have decided on a password, include it in your Outlook settings. Your Google Account password is no longer necessary. You can repeat the steps so you could add more Gmail accounts. However, there are only four different Gmail accounts you can use for your Outlook account.

    Outlook: Checking Your New Gmail Messages Then and Again

    Outlook.com is often utilized to send and receive messages from one’s Gmail account. But you may also wonder how often it connects to Gmail just to obtain mails. Gmail users connected to Outlook through POP3 are aware that mails sent to their Gmail accounts and forwarded to the Outlook inbox often take some time.

    Using Outlook to Check Gmail Messages

    Outlook is used to easily manage details including to-do lists, contact information, and appointments. This also makes a simpler means to combine emails from various accounts. Aside from that, Outlook is employed to check mails from different email accounts like Gmail. And sending mails through Outlook from your Gmail is very simple:

    • First, log in to your Gmail account or make one if you don’t own an existing account. From your account, click “Settings” button found at the uppermost part of the page. Before proceeding, make certain that the POP option is allowed.
    • From the Settings window, click the tab saying, “Forwarding and POP/IMAP” and then find the “POP download” section. After that, click the “Enable POP only for mail that arrives…” or “Enable POP for all Mail.” Save the changes you made.
    • To setup Outlook, open the program either through the Start button or your desktop. Open the Tools menu and click Email Accounts. Choose “Add New Account” and then click “Next.” Select POP3 and enter the information asked for.
    • You then need to provide information about Gmail’s server by keying in “smtp.gmail.cm” under Outgoing Mail Server, and “pop.gmail.com” for Incoming Mail Server.
    • Accomplish the account information by entering your Gmail account details and password.
    • From the “More Settings” tab, choose “General” and then go to “Mail Account.” Put in Gmail and go to the “Outgoing Server” tab to allow SMTP verification by following the same steps as the Incoming.
    • From the “Advanced” tab, include Server ports and uncheck the selection saying “This server requires encryption.” Though the incoming server port is automatically changed to 995, you need to manually change the outgoing into 465 before hitting “ok.”
    • Click “Test Account Settings,” and then “Next.” Lastly, hit “Finish.”

    How to Determine the Rate at which Outlook Checks Gmail

    Although the support pages won’t tell you how frequent does Outlook.com check your mailbox on Gmail, you can actually discover some hints on your inbox. First, open your Gmail account and open the “Account Activity” which can be found at the bottom of the page. Find the records that interpret POP3 with IP addresses set at this range: 66.55.41.1 to 66.55.41.255, and location set in the US. From here, you will find out the time by which the Outlook’s mail fetcher application attempted to connect to your Gmail. Find the difference between 2 successive connecting attempts, and this gives you the rate.

    Outlook to Check your Gmail on Demand

    Although you cannot set Outlook.com to check your Gmail inbox whenever you want, there is an approach you can do. First, go to the settings of your Outlook Mail, and then click on “Send or Receive from other Email accounts. From here, edit the Gmail account you linked to Outlook. After that, click “Save” without doing any modification. Doing this makes Outlook to try to connect to your Gmail again and attempt to fetch for new mails. Then again, rather than making use of POP3, you may activate the auto-forward feature of your Gmail account. This will then instantaneously send messages and files into your Outlook inbox.