Category Archives: Outlook

What to Look Forward in the New Outlook Mail

Using Microsoft Outlook’s web mail service is becoming a trend since users may also connect their existing Gmail accounts to it. In fact, there are a number of beneficial features it offers which are not often found in Gmail.

Store Mails and Files without Limits

Using free Gmail, you are given a storage space of up to 10 GB. However, Outlook’s mail service provides you with an expanding storage. You can virtually store unlimited attachments, files, and mails in your Outlook email. And the inbox space increases as you require more storage. This Microsoft mail service also allows you to receive attachments to up to 25 MB.

Log-In without Using your Permanent Password

By clicking “sign in with a single-use code” found at the log in page, Microsoft Outlook sends you an acting password thru SMS. Use this to sign up from any computer if you have connected your account to your cellular phone. The password is just temporary which you can use only once. Making use of this feature is beneficial if you need to sign in from a computer rental or using a public computer system.

Recovering Mails Sent to Trash

Without any trouble, you can easily retrieve back deleted mails, even if your Trash folder has been emptied permanently. On your Outlook account, you only need to open the folder labeled as “Deleted.” And then, follow the link saying, “recover deleted messages.” Although recovering trashed mails may take some time, this Outlook mail feature is truly helpful in case you’ve unintentionally deleted important mails and cleared the Trash bin.

Prevent Incoming Mails from Certain Domains or Web Addresses

We oftentimes receive unwanted mails which only flood and mess up our inbox. And because these come from authentic sources and seemingly real individuals, they won’t be filtered out as spam. Although you can create filters on your Gmail account to screen out certain sources, Outlook has a much easier function. Just select the message you want to be blocked, click “Sweep,” and then “Delete.” Doing this bars all future mails coming from the same source.

The “prevent junk mail” feature specifically filters out and blocks mails from particularly people, website or email addresses. You can enter the email addresses or domain names and all messages are instantly deleted.

Disposable Email Address

You can make temporary email addresses which you can utilize as regular ones. In addition, you can easily delete these or make new accounts as necessary. You are also allowed to change current aliases without having to entirely delete the account.

CSS and HTML in Mails

When composing messages, you can readily incorporate entries in CSS or HTML format rather than using codes. Just select “Edit in HTML” under “Options.”

Send Off Huge-Sized Attachments

Both Gmail and Outlook.com enable users to send sizeable attachments to up to 25 MB. If you need to send files with very big sizes, you can first upload them to Dropbox or Google Drive and insert the downloadable link when composing a message. Besides, SkyDrive is integrated to this webmail service, which means that any attachment bigger than 25 MB is sent through this app.

Sort Out Emails that Occupy Too Much Space

The “sort emails by size” feature is likely one of the favorites. With this, you can easily track down mails containing huge attachments and delete them at once to provide more space in your inbox.

Integration to Social Networking Sites

Google has launched its social networking platform – Google plus – but almost no one uses such. Nonetheless, Outlook is securely added on various social network websites such as Facebook, Twitter and Linked-In.

Transferring Facebook Friends’ Emails to Outlook without Extraction

Making use of Facebook is an advantageous means to enter into a networking technique that lets you generate a market for your business. You instantly get a local audience and Facebook allows people to be acquainted with your company. And promoting your business through emails from social network sites like Facebook is a simple and inexpensive approach.

With Outlook account, you can easily manage your contacts’ details besides having the capacity to process messages faster and simpler. This is the reason why a number of entrepreneurs choose to use Outlook to organize the way they send and receive messages, files, and other documents.

Extremely Simple Process of Information Transport

Importing contact information from your LinkedIn and Facebook accounts to your Outlook mail contacts can now be done a lot easier. You can transfer details such as phone numbers, addresses, birthdays, and facebook email addresses in a swift.

The steps in doing the process of importing details from Facebook to your Outlook email address are relatively simple. Go to the “People” tab on your Outlook account then click “Add People.” On the Manage menu, you can see a list of choices and simply click on “Facebook.”

Outlook.com will automatically transfer details of your friends on Facebook though email addresses won’t be included. If you wish to add in the email addresses, click again “Add People” found at the “People” tab and select the option that enables you to transfer FB email addresses.

One-way process

As a useful tool, you can export Outlook email address using a CSV file. This can transfer data into other email systems like Hotmail and Gmail. However, there is also a huge setback to this.

The webmail service site will only allow you to import details that have been transferred automatically from social networking sites like LinkedIn, Twitter, and Facebook. Inside the Outlook.com, you will be able to view transported information including birthdays, telephone numbers, and email addresses of contacts. However, it is not yet possible to take these details out to another site or service like Gmail or Hotmail. Once you input data to automatically-imported contacts, such data will be added to the CSV record.

Lucky enough, Yahoomail enables its users to quickly import Facebook emails.

Moving Facebook Emails to Outlook (with Takeout)

Open Microsoft Outlook and click “File.” You will see “Export/Import” tab on the tool bar’s left portion. You will be provided with various options and choose “Import File of Archive,” and then hit “OK.”

For the next step, select CSV file. You will then be asked to create an Excel file for the list of your contacts. Just drag and drop the email contacts from your Outlook and click OK. This now gets your Facebook friends’ emails and importing them to your Outlook.

Fetching Gmail Messages for Your Outlook

Just because you have Outlook (Hotmail) doesn’t mean you can’t access the messages you have in Gmail. You can import those emails from Google to Outlook. It is possible by using the POP3 protocol. POP3 protocol is responsible for all importation of messages to Outlook once you’ve enabled POP. Outlook fetches your emails and you could change the settings and let Gmail delete the messages being processed or remain them in your Gmail inbox. However, the latter option could be an inconvenience to you. You might end up occupying much of your Google storage space. Here’s how you can import Gmail messages into Outlook:

  • Open your Gmail settings.
  • Once you’ve accessed your settings, proceed to the Forwarding and POP/IMAP tab. Choose the option which allows you to forward an incoming email. Add the forwarding address. Also, do not forget to activate the POP Download. Choose the option wherein POP is enabled for all mails that arrive. Be sure to enable your POP. Otherwise, the succeeding steps will be useless.

  • Proceed to your Outlook account.
  • Go to Outlook.com. Log in to your account. Locate the Setting icon. It is found in the upper right corner. Once you find it, you’ll see the More Mail Settings option. Opt to send and receive emails from other email accounts. Don’t forget to an Gmail account. This allows you to receive all your messages in a single place.

  • Choose which Gmail account to use.
  • IF you’ve got the typical Gmail account, you just have to add that email account. It’s important that you also include the password of your Google account. This allows you to connect both Outlook and Gmail. Say for example you have Google Apps. You just have to opt for advanced option. Add your complete email address in the fields. For example, you’ve john123@domain.com as your email account. It’s important for you to add your email address and POP3 username. You just have to use the present mail server and set it as pop.gmail.com. It’s a guarantee that the default port is 995.

  • Proceed with the verification.
  • You will undergo a verification process. It usually requires you to add a app-specific password. Once you have decided on a password, include it in your Outlook settings. Your Google Account password is no longer necessary. You can repeat the steps so you could add more Gmail accounts. However, there are only four different Gmail accounts you can use for your Outlook account.

    Outlook: Checking Your New Gmail Messages Then and Again

    Outlook.com is often utilized to send and receive messages from one’s Gmail account. But you may also wonder how often it connects to Gmail just to obtain mails. Gmail users connected to Outlook through POP3 are aware that mails sent to their Gmail accounts and forwarded to the Outlook inbox often take some time.

    Using Outlook to Check Gmail Messages

    Outlook is used to easily manage details including to-do lists, contact information, and appointments. This also makes a simpler means to combine emails from various accounts. Aside from that, Outlook is employed to check mails from different email accounts like Gmail. And sending mails through Outlook from your Gmail is very simple:

    • First, log in to your Gmail account or make one if you don’t own an existing account. From your account, click “Settings” button found at the uppermost part of the page. Before proceeding, make certain that the POP option is allowed.
    • From the Settings window, click the tab saying, “Forwarding and POP/IMAP” and then find the “POP download” section. After that, click the “Enable POP only for mail that arrives…” or “Enable POP for all Mail.” Save the changes you made.
    • To setup Outlook, open the program either through the Start button or your desktop. Open the Tools menu and click Email Accounts. Choose “Add New Account” and then click “Next.” Select POP3 and enter the information asked for.
    • You then need to provide information about Gmail’s server by keying in “smtp.gmail.cm” under Outgoing Mail Server, and “pop.gmail.com” for Incoming Mail Server.
    • Accomplish the account information by entering your Gmail account details and password.
    • From the “More Settings” tab, choose “General” and then go to “Mail Account.” Put in Gmail and go to the “Outgoing Server” tab to allow SMTP verification by following the same steps as the Incoming.
    • From the “Advanced” tab, include Server ports and uncheck the selection saying “This server requires encryption.” Though the incoming server port is automatically changed to 995, you need to manually change the outgoing into 465 before hitting “ok.”
    • Click “Test Account Settings,” and then “Next.” Lastly, hit “Finish.”

    How to Determine the Rate at which Outlook Checks Gmail

    Although the support pages won’t tell you how frequent does Outlook.com check your mailbox on Gmail, you can actually discover some hints on your inbox. First, open your Gmail account and open the “Account Activity” which can be found at the bottom of the page. Find the records that interpret POP3 with IP addresses set at this range: 66.55.41.1 to 66.55.41.255, and location set in the US. From here, you will find out the time by which the Outlook’s mail fetcher application attempted to connect to your Gmail. Find the difference between 2 successive connecting attempts, and this gives you the rate.

    Outlook to Check your Gmail on Demand

    Although you cannot set Outlook.com to check your Gmail inbox whenever you want, there is an approach you can do. First, go to the settings of your Outlook Mail, and then click on “Send or Receive from other Email accounts. From here, edit the Gmail account you linked to Outlook. After that, click “Save” without doing any modification. Doing this makes Outlook to try to connect to your Gmail again and attempt to fetch for new mails. Then again, rather than making use of POP3, you may activate the auto-forward feature of your Gmail account. This will then instantaneously send messages and files into your Outlook inbox.