Author: Ivee

Email Faxing

Introduction to Online Faxing

When most people think of sending a fax, they immediately associate it with that loud, screeching noise that the fax machine makes as it attempts to process and send a fax. In the early days of fax (facsimile), this equipment was extremely popular. It meant that for the first time, businesses and individuals could send (mostly) instantaneous messages in a clear and affordable manner. A hard copy could be received that contained more than just a written text. Diagrams, charts and illustrations could also be included with their descriptions. Prior to the advent of faxing, the best that could be done was a courier service (if the recipient was local). If the recipient was far away, then an overnight express package could be sent. Both options were more expensive and slower than a fax. International sending and receiving presented an entirely different set of even greater problems.

Moving forward to present times, things have changed considerably. Technology has made great strides forward and the Internet has become prominent in our lives. Because of this, people have begun to consider the fax as an outdated mode of communication. However, the fax is still a very necessary part of legitimate business connections. The fax has yet to become obsolete – it’s just changed a bit. In today’s business world, Internet fax has become a very popular trend in business. Rather than being tossed aside, in favor of another form of communication, faxing has adapted to the changes that technology has given us. In this case, the Internet has been employed to present a new option in faxing.

An Internet fax is also known as a virtual fax, an online fax, an email fax and an electronic fax. These terms aptly describe this method of communication. Basically, you’re sending a fax through the Web. This is in contrast to a potentially unreliable standard phone connection. Your faxes will be sent by harnessing the power of the Internet. This makes the task far easier, faster and more reliable.

When looking at the decision of using email faxing for your business, there are several considerations:

  • Why would you prefer to fax by email and vice versa?
  • Why does every business require a fax number?
  • What email-to-fax options are available and which ones will help your business?
  • How much can your business save with email faxing?

When looking at email fax as your business preference, there are several things to consider. First of all, you will have the option of “fax on the go”.  From anywhere in the world, you only need an Internet connection in order to send and receive faxes directly from your PC or laptop, through your email account.

You can select only the faxes that you want to print out. This saves on wasted paper and supplies. Marketing (spam) messages can be stopped. You can do this by deleting those messages. If you misplace an important faxed hard copy, you can retrieve it in your storage files.

A traditional fax machine can give the appearance of a dated and awkward piece of equipment that takes up valuable office space. In addition, fax machines that are fast and have advanced options can be very expensive. The more affordable machines can be inefficient and slow. For certain businesses, the pain of owning a fax machine is something that they would rather not have to put up with. With email fax transmissions, you can handle your faxing chores without having to leave your chair!

Why does every business require a fax number? This is a question that can be answered with the following information:

  • If you can’t afford a separate fax number, you may find yourself switching over your phone line to a fax line whenever you need to send a fax.
  • Not having a separate fax number can cause you to miss getting an important fax.
  • In many cases, the phone company issues your fax number, eliminating the option of fax number customization.

Email-to-fax options are available from a large number of companies that specialize in these services. This means that no matter what size your business is (a “one-man” operation or sizable corporation), there is an email fax plan that will suit your needs. The best part is that there is a great amount of flexibility offered to the end user. This means that you will want to carefully research the options and payment plans and then choose those options that will best suit your business needs. In some cases, if only need a very basic fax service, you can find a free email-to-fax service. This is a lot better than paying up to two dollars a page that some places charge for sending a fax. Fax via email, at no cost, is a great idea.

Paperless and hassle-free faxing is not only environmentally friendly, but it can save you a lot of money in the long run. The paper that you save, by not printing unnecessary faxes, (spam, etc.) represents saving trees. This also cuts down on wasted fax supplies. Waiting for an important fax document will no longer waste time spent hanging around the fax machine. Taking time to shuffle through papers that need to be faxed to different phone numbers will be a thing of the past. Those who are sending you faxes will never even be aware that you don’t have a fax machine.

No matter how you look at it, there are still many businesses that need to transmit faxes on a regular basis. With email faxing, that chore is seamlessly integrated into your normal daily business routine.

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