Author: Ivee

Ten Reasons to Switch to a VoIP Business Phone System

Once you have taken a hard look at the various business phone systems that can accommodate you business communications need, certain things become clear. At that point a good argument can be made that VoIP is the logical choice for a progressive business. This is due to money that is saved through web-based calling along with the extensive feature list. Here are ten sound reasons for a business to switch to a VoIP phone system:

  • Traditional phone systems are becoming more difficult to find are and equipment is becoming more expensive.
  • Significant money can be saved.
  • Extensive popular features.
  • Quick and easy installation setup and subsequent simple operation.
  • Simple upgrade procedures and excellent support.
  • Inexpensive scalability.
  • Easy global-wide usage and support.
  • Clarity of voice communication.
  • Data applications integration.
  • Feature flexibility.

When considering different phone systems, it’s becoming increasingly apparent that traditional phone systems (TDM switching) are being phased out. As this happens, the associated equipment is becoming more difficult to locate and the prices are going up. More companies are currently becoming involved with technology associate with VoIP communications. A business that is looking towards the future will take into account the ability to expand their business communication for a reasonable cost.

Since a business should always be looking for ways to save money, VoIP represents a great opportunity to do so. Lowering communication costs is a significant factor when it comes to business profitability. The main reason for lower costs rests with the fact that a VoIP business phone system only requires a basic broadband connection. That connection can support the entire scope of its business communication functionality. Savings are also provided by eliminating the need to purchase fax machines, cheaper mobile communication and economical calls made within the company.

Specific, business-related, in-demand features are available with VoIP that are not available with standard phone systems. VoIP systems can, for example, provide call recording, activity reports, conference bridges and CRM software integration.

You can even install a new Hosted VoIP PBX on your own, with virtually no difficulty. The phones are pre-configured by the service provider. This means that they are all set to use when they are attached to a broadband connection. VoIP systems are also controlled from a user-friendly web-based control panel. The VoIP system can then be accessed remotely.

Upgrading a business VoIP phone system can be quickly and easily done by the service provider. This means that you can have the latest firmware updates and features without having to involve your own IT technicians.

In addition, your business needs will evolve as your company expands. This can prove to be expensive if you have a traditional phone system. In this scenario, you may find that you need to install additional phone lines and upgrade existing on-site PBX equipment. This is the reason why a business may take on the expense of purchasing additional POTS (Plain Old Telephone Service) phone equipment even before it’s actually needed. This isn’t true with a VoIP system. VoIP systems can be easily expanded by a change in a service plan and ordering additional pre-configured phones.

You can also locate your VoIP extensions throughout the world. You’ll save money when your remote calls to company extensions are treated as internal calls. The VoIP communications system can also be operated through the use of soft phones. Wi-Fi-enabled handsets, headsets and laptops can also be used in remote locations. In addition, the quality of your voice connections with VoIP is comparable or even superior to a standard POTS business phone setup.

One of the advantages of using Internet Protocol with your phone system is the lack of a “disconnect” between data and voice. The connection between data and voice in VoIP means that there can be collaboration between software applications and voice communications. Therefore, only one technical support team is needed for both your voice system and software IT.

Finally, it can be difficult to predict exactly what features will be needed by your business in the future. With VoIP phone systems, different features can added as they are needed. The same holds true for phone extensions.

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